Ninety Nine Management

99MGMT Blog

4 Basic Ways to Improve Medical Practice Efficiency

Posted by 99 MGMT on Oct 10, 2018 9:15:09 AM


Physician owners are constantly bouncing between improving their practice and spending more time with patients. If you want to grow your practice AND see more patients, you can’t get bogged down in administrative functions.

Taking a step back from day-to-day operations is hard when you have limited staff and limited time. Basically, there are four ways you can improve your medical practice’s efficiency:

  1. Upgrade technology
  2. Streamline day-to-day operations
  3. Hire more staff
  4. Outsource administrative work

Whether you’re a new doctor ready to start your first practice or an established physician trying to get things under control, any of these (or a combination) can make your life easier. The tricky part is choosing the best approach for your practice.

4 Basic Ways to Improve Medical Practice Efficiency

1.  Upgrade existing technology & implement integrated technology solutions

Tech upgrades can include:

  • More advanced office systems
  • Faster Wi-Fi
  • Better hardware and/or software
  • Integrated EMR
  • Cloud storage solutions

Imagine having an integrated Electronic Medical Records (EMR) system that automatically converts notes to medical codes. This is absolutely possible with certain EMR platforms! There are plenty of medical software options with time-saving features, if you know where to look.

Upgrading tech is a good option if you need quicker data entry and easier retrieval of all patient information and related medical data..

2.  Streamline day-to-day medical practice operations

If you’re in tune with your practice’s operations, you may be able to quickly identify and eliminate bottlenecks. Where are the most time-consuming obstacles appearing?

  • Appointment scheduling?
  • Collecting patient forms?
  • Physical paperwork?
  • Billing & coding?
  • Returned or rejected applications?

However, if you’re more out of touch with how your practice is actually running, this option may not be your best starting point. If you’re having trouble finding your bottlenecks, or don’t know how to handle them once you find them, you could just be making more work for yourself by attempting a DIY solution.

3.  Hire more staff & physicians

Hiring is always an option, for both new and established practices! Hiring your own staff means you’ll have full-time support where you need it. It gives you more control over who you work with and what they do during the day.

But you’ll also need to vet, train, and invest in new employees. You may want a quicker solution that doesn’t involve multiple interviews and a training period. You may also need to fill more roles than one person can reasonably perform.

4.  Outsource administrative work

A medical practice management company can provide expert assistance with (or full management of):

  • Billing & coding
  • Claims
  • Compliance
  • Staff training & HR
  • IT management
  • Documentation
  • Operations & process improvement
  • Credentialing
  • Marketing
  • And other day-to-day concerns

Once these tasks are in expert hands, physician owners regain a surprising amount of time to see patients in the clinic.

This option may work for you if you don’t want to worry about hiring employees, need more comprehensive assistance than a simple IT upgrade, and/or want an expert analysis of your business.

In short, any of these options could work for you - the best solution depends on your practice and your goals.

We do offer a free practice analysis to identify gaps and weak points. This can help you choose the best next steps.

free practice analysis with 99mgmt

Topics: Business Growth, Operations, Practice Management